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Add new products

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Divya Ranamalla
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In this article you will learn about the different sections on Add product page.

Add a new product

  • Navigate to Catalog (Product > Catalog). 
  • Click New Product.

 

  • On Add product page, you will find the Identification section at the top where you can enter details, like the product’s name, brand, group, season, colour and size.
    Below the Identification section, you will find additional sections where you can add more details about each product such as Price, and Inventory levels.
  • Fill out the required fields.
  • Click Save and finish or Save and continue adding to add more products.
    • Save and finish button will add the product and take you back to the Catalog screen, where you can see your new product.
    • Save and continue adding button will add the product and take you back to the blank Add product page where you can continue adding products.

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If you don't see the New product button, contact your manager to get access.

 

Identification

Providing product details will make it easier to organize products and help customers find the relevant product in your online store.

Required fields:

  • Name: Enter the product's name.
  • Brand: Select the brand from the drop-down list. 
  • Product group: Select the appropriate product group. 
  • Size system: Select the correct size system.

Optional fields: 

  • Product number: Enter product's article number. This is a code from the brand that indicates a style or model.
  • Color code: Enter the product's color code. 
  • Gender: Select the gender.
  • Season: Select the correct season.
  • Color: Select the appropriate color.

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To add a new brand/product group/season or colour, click the + button.

 

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If you don't have the appropriate size system or missing a size on an existing size system, contact support@frontsystems.no.  

Price

When creating a new product, enter the price on the different price fields. 

  • Purchase price: The price you pay the supplier for the product. The exchange rate will be displayed below the purchase price. 
  • Landed cost: Purchase price + cost of acquiring the product. Reports in Portal use Landed cost.
    • Landed cost = Purchase price * exchange rate * duty * freight %
  • Sale price: The price that your customers will pay for this product.
  • Gross margin %: The net sale price - the cost of the goods sold (COGS). This is the sales revenue acquired from selling this product.

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If you enter the purchase price and press TAB, Landed cost and Sales price will be automatically calculated based on exchange rate, duty and freight.

 

Inventory

Once you have selected a size system, you can start adding stock quantity for the product.

We recommend adding products via Deliveries.

However, you can add or correct an existing stock quantity via Catalog.

You can adjust the quantity by using the up and down arrows.

The number displayed below the box indicates what you have in stock (highlighted in yellow).

 

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After adding stock quantity, the size system cannot be changed and the size system field will be grayed out.
If you have added an incorrect size system, you have to delete the product and start over.

 

Images

Add product images by using either drag and drop or Click to browse.

If you have added multiple pictures, the main picture will be the one used for displaying your product in your online store.

To switch between images, use the right/left arrow. 

To delete, find the relevant picture and click Delete. 

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Picture requirements:
  • Maximum file size: 10 MB. Pictures exceeding this limit will not be uploaded.
  • Accepted file formats: .JPEG, .PNG.
  • Videos are not supported.

Description

You can use this field to give customers more information about the product, such as its features and benefits.

If you publish your product data to several channels, it is essential that the product is well described.

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Extra

In this section:

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Prevent label printing

This function is used when you want to avoid printing labels for specific items. This can be particularly useful for products that are small and difficult to accommodate a GTIN-13 barcode label. 

When enabled, labels will not be printed for that specific product. However, a barcode list will be generated for such products. 

  • Navigate to Barcode under Admin menu.
  • You can use this list on Front Systems POS to scan the barcode of the relevant product.

Stock product

Items are by default Stock products, i.e., they are included in the inventory and will generate stock movements when sold in POS or upon return.

In some instances, you can choose to disable this function when you do not have the need to register inventory for the items sold. Once disabled, the item will not be deducted from stock upon sale and will not be included in a stock count. For example, when you are selling a carrier bag.

Available online

In order for your products to be displayed in your online store, they must be marked as Available online. 

Do the following: 

  1. Navigate to Catalog (Product > Catalog). 
  2. Select the relevant product. 
  3. Under the Extra section on the right-side of product details page, toggle the Available online button ON.
  4. Toggle OFF this button if you no longer want the product to be displayed in your online store. 

 

Tags

You can use tags to filter the lists of products, build collections, when creating discounts or organize products to help customers find them in your online store.

Tags also allow you to add filters to a warehouse when using FrontZapp and filter sales reports / inventory reports.

Add a tag

  • Search for the relevant product and navigate to product details.
  • In the Tags section, add a new tag or select one from the list of existing tags.
  • Click Enter to add the new tag. It will automatically be created for future use.

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Limit the number of tags used on a product and use relevant and specific keywords that can be used to compare similar products.
Tags can be used to group related products so you can view them all at once, such as bestselling products or products that have a limited-time discount and such. 

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Identifiers

In this section:

GTINs

General information:

  • GTIN is the abbreviation for Global Trade Item Number.
  • It is a global unique number from the manufacturer for a specific product, and it identifies the exact product in terms of color, size, name and such. 
  • GTIN is becoming increasingly important as many online platforms require the products to be registered and published with their original GTIN. 

How to register GTIN from supplier

A GTIN on a product can be added when you create the product or later.

Do the following: 

  1. Navigate to Catalog (Product > Catalog). 
  2. Select the product you want to add the GTINs. 
  3. If this is a new product you first have to add a size system. If not, enter the GTIN under the Identifier section on the right-side of product details page.
  4. Click Add.
  5. Add GTINs for the remaining sizes. 

All the added GTINs, will be displayed under the GTIN field. 

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Remove a GTIN

To remove a GTIN label, click on x next to the GTIN label.

Invalid GTIN

When an invalid GTIN is entered, a message asking if you would like to continue with the invalid GTIN will be displayed. 

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An invalid GTIN will be indicated with a warning sign.

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SKUs

SKU is an external identifier used in the master data system.

It is a unique identifier for a product that is assigned by retailers to track inventory levels, sales, prices, etc. 

FS Identities

Front Systems Identity is like a SKU and is only recognized by Front Systems. It is a local identifier that all products in a specific size and colour have.
A product that is printed from Front Systems and does not have a GTIN assigned at the moment it is printed, will get the IDENTITY printed as a barcode.