How to define a product

This article will help you understand how products are defined in Front Systems and become familiar with the some of the key terms.

It is important to have product data that is comprehensive to facilitate integration with other systems and generate effective reports that help businesses in making data-driven decisions.

Product ID

This is a unique Front Systems generated ID for each product.

This can be used to identify a product that lacks a product code and colour code.

Product name

This is a name specified from the brand (manufacturer) and closely describes the product's style. For example, Air Max. 

Product name is generic as it remains largely unchanged across seasons.

Product number

This is a code from the brand that indicates a style or model.

It is often a number.

Colour code

This is a code from the brand describing the color.

It is often a number representing a colour or pattern.

Brand

Brand is the name used to identify products manufactured by a particular company.

Standard calculations, such as markup are defined on the brand. This aids in automatically calculating the sale price in the event that you register an item manually in Portal.

Product group

Product group is categorization of product types. For example, Bags, Jackets, etc.

A product group can be further classified into subgroups. For example, a product group such as Jackets can have winter jackets, down jackets and such as subgroups.

Gender

Predefined options available for use are: Men, Women, Unisex, Child, Boy, Girl, Baby.

Season

You can create relevant seasons depending on the items produced / available in that period.

Items of the same season can be easily grouped in reports.

Colour

You can assign or create the appropriate colour for an item. 

A colour can be mapped to a base color. For example, the colour 'Ocean Blue' can be assigned to a product and the base color 'Blå' can be mapped to this colour in Portal.

Items of the same colour can be easily grouped in reports, integrations with online stores and other channels. 

Purchase price

Purchase price is the value of the item in foreign currency. For example, 100 EUR.

Landed cost

This refers to the costs incurred in purchasing the product from the vendor, i.e., purchase price including exchange rate, freight and customs converted to NOK.

For example:

If you have registered EUR in Front Systems as a currency with an exchange rate of 8.00 and a purchase price of EUR 100 on a product.

Then with 2% freight and customs included, the Landed cost will be NOK 903.31.

This rate is used in many reports.

Sale price

Sale price is the retail price including VAT. This is the price used on a sale transaction in POS.

Product images

Upload high resolution images. These are further imported to other systems that you integrate Front Systems with, so that you can have a central product catalog that feeds different online sales channels such as Shopify, Miinto, your own eCommerce website, etc.

Description

You can use this field to give customers more information about the product, such as its features and benefits.

If you publish your product data to several channels, it is essential that the product is well described.